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In most cases, people who donate images and other non-text media should do so at Wikimedia Commons, which is the media repository serving Wikipedia and its sister projects. If you are donating images or other non-text media, it is highly preferred that you follow Wikimedia Commons' media donation instructions. The following set of instructions should only be used if something on the Commons site does not suit you.
Many people give Wikipedia permission to reuse their content (text, images, video, audio, etc.). We are grateful for this. However, we receive many unclear or ambiguous statements of permission (such as "I allow Wikipedia to reuse my photos"). There is a certain way to upload media that protects both the uploader and Wikipedia users by making clear to both how shared content can be used.
We cannot use your content on the basis of such statements. This is because such statements do not tell us who may use your content under which conditions and for which purpose. For this reason, your statement of permission must tell us under which set of rules (called a "copyright license") you make your content available. We also need to know that you are authorized to release the content to us.
To do so, please copy the text below into the email from an address associated with the original publication or provide proof of identity (depending on circumstances; see below), by which you grant us permission to use your content.
I hereby affirm that CHOOSE ONE: [I, (name), am] OR [I represent (copyright holder's name), ] the creator and/or sole owner of the exclusive copyright of CHOOSE ONE: [URLs of the content] OR [attached images/text] as used here: [Exact URL of the page or file on Wikipedia], and have legal authority in my capacity to release the copyright of that work.
I agree to publish the above-mentioned content under the free license: Creative Commons Attribution-ShareAlike 4.0 International and GNU Free Documentation License (unversioned, with no invariant sections, front-cover texts, or back-cover texts). (THIS IS THE STANDARD CHOICE; YOU MAY CHOOSE ANOTHER ACCEPTABLE FREE LICENSE, IF YOU WISH TO)
I acknowledge that by doing so I grant anyone the right to use the work in a commercial product or otherwise, and to modify it according to their needs, provided that they abide by the terms of the license and any other applicable laws.
I am aware that this agreement is not limited to Wikipedia or related sites.
I am aware that I always retain the copyright of my work, and retain the right to be attributed in accordance with the license chosen. Modifications others make to the work will not be claimed to have been made by me.
I acknowledge that I cannot withdraw this agreement and that the content may or may not be kept permanently on a Wikimedia project.
[Sender's name]
[Sender's authority (If applicable. For example, "Copyright holder", "Director", "Appointed representative of", etc.)]
[Date]
Note:
- Before you send the email, ensure that you've removed all the comments from the above template.
- Replace the template text (such as name) with your own details.
- You must clearly identify the content that you're permitting us to use. Something like "I am creator of the images used on XYZ page" is NOT sufficient. You must provide the exact URL link(s) to the content or attach the content with the email. For images, we prefer that you upload them to Wikimedia Commons with the {{permission pending}} template, and provide the URLs of the uploaded images in your email.